Track the monthly books close and lock closed months
Follow each accounting client's month-end close and stop changes to months already closed.
The Books page shows a grid with one row per accounting client and one column per month. Only clients with the accounting service ticked appear.
- Click a month cell.
- Choose the status: Waiting for documents, Documents received, Posted, Reconciled, Reviewed or Closed. Not applicable is also available.
- Add a note if useful, such as which statement is still missing.
- Save.
A month turns red when it ended more than 20 days ago and is not yet reconciled. Months before the client's books start date are not counted as late. You can set that date on the client's Books tab. Switch the grid between 6, 12 and 18 months, or export it.
Period lock (Firm plan)
On the Firm plan, once a month is set to Closed, only an owner or admin can change it. Everyone else sees the month locked. This protects figures that have already been reported to a client.
Tip: On lower plans, closed months can still be changed by anyone with write access.